Equipment Rental Management

One Platform. From Rental Contract to Final Invoice.

The equipment rental management software that connects your entire rental operation—contracts, scheduling, delivery and pickup tickets, asset tracking, maintenance, and invoicing—on a single platform. No middleware. No disconnected spreadsheets. No rental revenue left uncaptured.

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Equipment Rental Management Software
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FieldEquip
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    Company

    Get to know more about our company & what we stand for

    • Why FieldEquip

      One Platform. One Team. Full Accountability.

    • Trust & Security

      Security and Reliability Built Into the Platform

    • About

      Built from Field Experience. Delivered as a Modern Platform.

    • Integrations

      Direct Integration with Your Core Systems

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    Schedule a Demo

    Up to 20%

    Increase in rental revenue capture

    Up to 30%

    Reduction in rental billing disputes

    8-16 Weeks

    To go-live from contract

    3–5x

    Faster delivery-to-invoice cycle

    How it Works

    Rental Management

    Rental Management

    Manage the full rental lifecycle, from contract to return, on one platform.

    Track every rental asset from yard inventory through customer deployment and back. FieldEquip’s equipment rental management software gives your operations team real-time visibility into asset availability, rental status, and equipment condition across every yard and region. Create and manage rental contracts with complex pricing structures—daily, weekly, and monthly rates, overtime rules, delivery charges, and customer-specific discounts—all configured in one place. Schedule delivery and pickup around contract commitments, reserve equipment for upcoming jobs, and avoid double-booking with future availability views that reflect real-time fleet status. Digital delivery and pickup tickets replace paper-based rental workflows, connecting field execution directly to billing.

    Explore Rental Management - Rental Management
    Inventory Management

    Inventory Management

    Know what you have, where it is, and what it needs—before your customer calls.

    Maintain real-time visibility into spare parts, rental accessories, and consumables across every stocking location—warehouses, yards, and technician trucks. FieldEquip’s equipment rental inventory management software tracks threshold levels, triggers reorder alerts, and logs every parts transfer and consumption event so your rental fleet stays service-ready between deployments. Mobile barcode scanning enables field crews to check parts in and out during delivery, pickup, and service calls without manual paperwork. Customer stock tracking with replenishment alerts keeps your customers’ on-site inventory stocked, reducing emergency orders and missed service windows.

    Explore Inventory Management - Inventory Management
    Equipment Location Tracking

    Equipment Location Tracking

    See where every rental asset is deployed—without proprietary hardware.

    FieldEquip integrates with third-party location tracking platforms including Samsara and Geotab to bring equipment location data directly into your rental asset records. Your operations team sees deployment status, rental site location, and physical equipment position from a single dashboard—no toggling between systems. Custom views roll up across yards and regions so you manage fleet utilization by exception, not by spreadsheet. Equipment rental tracking software that connects to your existing telematics infrastructure means faster implementation and no additional hardware investment.

    Explore Equipment Location Tracking - Equipment Location Tracking
    Invoicing and Billing

    Invoicing & Billing

    Every rental billed at the right rate. Every invoice backed by field-verified data.

    Generate invoices from approved rental tickets with contract pricing applied from the start—daily, weekly, and monthly rates, overtime rules, delivery charges, and customer-specific discounts calculated without manual price lookups. FieldEquip’s rental billing engine consolidates multiple rental jobs into a single invoice or bills per ticket, with location-specific tax calculations applied. Digital rental tickets capture timestamped delivery and pickup records with customer signatures, so every invoice is backed by documented, verifiable field data. Historical billing comparison flags anomalies before invoices go out, reducing disputes and accelerating your rental order-to-cash cycle.

    Explore Invoicing & Billing - Invoicing & Billing

    The Questions Your Team Is Already Asking

    • “Where is my rental fleet right now?”

      “Where is my rental fleet right now?”

      See equipment deployment status, rental location, and physical location through integrated telematics from Samsara and Geotab. Custom dashboards roll up across yards and regions, so you manage fleet utilization by exception rather than by spreadsheet.

      Explore Equipment Tracking
    • “How does this connect to our ERP?”

      “How does this connect to our ERP?”

      Your ERP stays your system of record. FieldEquip connects to SAP, Oracle, Microsoft Dynamics, Sage Intacct, NetSuite, and QuickBooks, so rental contracts, work orders, and invoicing data flow without middleware. One fewer vendor to manage, one fewer point of failure, and no third party touching your data. SOC 2 Type II certified.

      Explore our Trust Center
    • “What does this actually cost us to own?”

      “What does this actually cost us to own?”

      FieldEquip uses value-based pricing with no per-integration fees and no third-party license pass-throughs. The platform reduces your rental order-to-cash cycle by up to 27% and eliminates the manual reconciliation that inflates operational cost. Triple-digit ROI with payback in under 12 months.

      Build your business case
    Bazco Oil Company Logo
    Tincup Water Solutions
    Pinnergy Logo
    ROC Service Company
    PSC Group Logo
    ISS Logo
    Primary Utility Services Logo
    Prospero Logo
    Bazco Oil Company Logo
    Tincup Water Solutions
    Pinnergy Logo
    ROC Service Company
    PSC Group Logo
    ISS Logo
    Primary Utility Services Logo
    Prospero Logo

    Proven in the Field

    Our Customers’ operations span water transport, usage monitoring, recycling, and the disposal and treatment of wastewater generated during extraction — services that require…

    Cost Savings

    High Value

    Reports Generated

    1k+

    Efficiency Gain

    20%

    Read the Whole Case Study →
    John Elton | Vice President of Support Operations | TinCup Water Solutions
    quotation

    FieldEquip digital solutions allowed our organization to automate and digitalize manual processes, which resulted in a remarkable increase in the overall operational efficiency.

    John Elton | Vice President of Support Operations | TinCup Water Solutions

    Our client’s operations span crude oil pickup, off-load management, and distribution across a wide geographic area — requiring precise load documentation, real-time field visibility, and fast, accurate invoicing…

    Reports Generated

    >10k

    Cost Savings

    High Value

    Efficiency Gain

    23%

    Read the Whole Case Study →
    Cornelius Price | Sr. Professional, Operations | Oil and Gas Logistics and Transportation
    quotation

    FieldEquip is an indispensable tool, we rely on it for every aspect—Field ticketing, invoicing, financial aspect, showing revenue to management and making business decisions.

    Cornelius Price | Sr. Professional, Operations | Oil and Gas Logistics and Transportation

    Flo-Rite Fluids Inc. manufactures and leases proprietary fluid conditioners designed to reduce paraffin and mineral scale in production tubing. Their business model — leasing specialized units…

    Sites

    90+

    Reports Delivered

    1000+

    Efficiency Gain

    30–40%

    Read the Whole Case Study →
    Brandt Poulin | VP of Operations | Oilfield Services
    quotation

    We enjoy having FieldEquip as an inventory management device. The team can now easily report and correct tools-transfers within our customers’ sites. It has made our field and warehouse inventory management process easy to manage and administratively improved our invoicing accuracy while reducing processing time.

    Brandt Poulin | VP of Operations | Oilfield Services

    Our Client’s operation spans tool manufacturing, field deployment, customer training, setup, and ongoing service — requiring…

    operational efficiency gain

    30–40%

    Read the Whole Case Study →
    Russell Messer | Senior Vice President | WellWorx Energy
    quotation

    FieldEquip transformed our business by automating our field ticketing process. In just a short span of time, the FieldEquip team delivered a personalized, customized system that perfectly aligned with our needs. Their responsiveness and quick service, even for fixes, were impressive.

    Russell Messer | Senior Vice President | WellWorx Energy

    A complete view of Equipment Rental Management Software
    FieldEquip

    No middlemen.
    No surprises.

    Most equipment rental software vendors hand you off to a third-party integrator the moment the contract is signed. That integrator charges separately, controls your timeline, and sits between you and the product team.

    FieldEquip handles implementation, integration, and ongoing support directly. Rental-specific workflows, contract configurations, and ERP connections are built into the platform—not bolted on through a partner ecosystem. Your rental operation runs on one platform with one team behind it.

    Spreadsheets Leak Rental Revenue and Hide Fleet Utilization.

    What if the last time your team tracked down a missing rental asset was the last time they had to?

    Schedule a DemoBuild Your Business Case →

    Go Deeper

    You’ve seen what the platform solves. Here’s how it works, function by function.

    Field Operations Management

    Schedule delivery, pickup, and service calls for rental equipment alongside your broader field service operations. Dispatch the right crew and truck based on availability, proximity, and job requirements. Color-coded status indicators and drag-and-drop scheduling keep every rental movement visible and on time.

    • Drag-and-drop crew and equipment scheduling

    • Delivery, pickup, and service dispatch from one board

    • Future availability views to prevent double-booking

    • Push notifications to field crews on assignment

    Explore Scheduling & Dispatch
    Field Operations Management

    Create work orders for rental equipment service, repairs, and inspections. Work orders flow from approved quotes or maintenance triggers with pre-filled details, checklists, and pricing from templates. Multi-division workflows keep every rental job tracked across offices.

    • Service, repair, and inspection work orders for rental assets

    • Work orders generated from PM plans or inspection results

    • Template-based creation with pre-filled details

    Explore Work Order Management
    Field Operations Management

    Field crews capture rental delivery tickets, pickup tickets, service records, photos, and customer signatures on any mobile device—online or offline. Everything syncs automatically when connectivity returns. FieldNote AI generates accurate job notes instantly, replacing manual typing at the job site.

    • Online and offline mode on any mobile device or tablet

    • Rental ticket creation and completion in the field

    • Before/after photo and documentation capture

    • AI-generated job notes via FieldNote

    Field Operations Management

    Configure rental-specific workflows for delivery, pickup, service, and return processes. Different workflows for different rental types—each with its own approval steps, notification triggers, and required fields.

    • Per-rental-type workflow configuration

    • Step-level notification triggers (SMS, email, push)

    • Mandatory field and approval enforcement

    Explore Inventory Management
    Field Operations Management

    Run standardized pre-delivery and post-return inspections on every rental asset with digital checklists. Template builder creates consistent procedures across your team. Inspection reports flow directly to maintenance if issues are flagged.

    • Pre-delivery and post-return inspection checklists

    • Drag-and-drop template builder

    • Photo capture tied to specific inspection steps

    • Inspection results trigger maintenance work orders

    Explore Compliance & Inspections

    Organize rental equipment and their dependent components in parent-child structures. Track warranty, maintenance cost, and service history at every hierarchy level—from the parent asset down to individual sub-components.

    • Visual parent-child equipment mapping

    • Work orders at any hierarchy level

    • Component-level warranty and cost tracking

    Explore Field Service Management

    Preventive Maintenance helps equipment rental providers reduce unexpected breakdowns and maximize asset availability through scheduled service and usage-based maintenance. By proactively maintaining rental equipment, teams can extend asset life, improve utilization, and minimize costly downtime between rental cycles.

    • Schedule maintenance based on time, usage, or meter readings
    • Track service history and upcoming maintenance activities
    • Reduce equipment downtime and unexpected failures
    • Improve rental availability and extend asset lifecycle
    Explore Preventive Maintenance

    Time Management helps equipment rental teams capture labor hours, monitor technician productivity, and improve service execution across maintenance and rental operations. Accurate time tracking supports better resource utilization, faster billing, and improved operational efficiency.

    • Capture technician labor time across jobs and service activities
    • Track billable and non-billable hours for accurate costing
    • Improve workforce utilization and scheduling efficiency
    • Accelerate approvals and time-based reporting
    Explore Time Management

    Technician Tracking provides real-time visibility into technician location, job progress, and field activities to improve service coordination and response times. Equipment rental teams can assign work efficiently, reduce travel delays, and maintain better control over field operations.

    • Track technician location and status in real time
    • Assign and monitor field service activities efficiently
    • Reduce travel time and improve technician utilization
    • Improve visibility across maintenance and service operations
    Explore Technician Tracking

    Generate invoices from approved rental tickets with contract pricing applied. Consolidate multiple rental jobs into a single invoice or bill per ticket. Location-specific tax calculations applied automatically.

    • Instant invoice generation from approved tickets

    • Multi-job invoice consolidation

    • Contract-driven pricing with markup application

    • Historical billing comparison for approval accuracy

    Explore Invoicing & Billing

    Centralized data across rental operations transforms into actionable insights. Drag-and-drop dashboard builder lets each user create views based on their KPIs. Track fleet utilization, rental revenue, billing cycles, and maintenance costs.

    • Custom drag-and-drop dashboard builder

    • Fleet utilization and rental revenue reporting

    • Power BI and Tableau integration via RESTful API

    • Division-level rollups for multi-entity reporting

    Branded portal access for rental customers to submit service requests, track rental status, view equipment history, and access invoices. Customers scan equipment service tags to initiate requests.

    • Customer-initiated service requests via tag scanning

    • Real-time rental status tracking

    • Invoice and billing documentation access

    • Equipment documentation and manual access

    Explore Customer Portal

    Standard RESTful APIs connect FieldEquip to any ERP, accounting, or CRM system. Many integrations are out-of-the-box. FieldEquip supports OAuth2 and all standard security protocols.

    • Sage (all versions, bidirectional)

    • SAP, Oracle, Microsoft Dynamics, NetSuite

    • Intuit QuickBooks (Online and Enterprise)

    • Samsara, Geotab (equipment location tracking)

    • API access for custom integrations

    Explore Integration

    Frequently Asked Question

    Equipment rental management software is a platform that helps rental companies manage the full lifecycle of their equipment—from contract and scheduling through delivery, tracking, maintenance, and invoicing. It centralizes rental operations on a single system so every asset, ticket, and invoice is connected.

    Pricing varies by fleet size, integration requirements, and module configuration. FieldEquip uses value-based pricing with no per-integration fees and no third-party license pass-throughs. Request a custom quote based on your operation.

    Key features include rental asset tracking, delivery and pickup ticketing, contract and pricing management, preventive maintenance scheduling, inspection checklists, mobile field execution (online and offline), invoicing, ERP integration, and real-time fleet utilization reporting.

    Yes. FieldEquip connects natively to SAP, Oracle, Microsoft Dynamics, Sage Intacct, NetSuite, and QuickBooks. Rental contracts, work orders, and invoicing data flow between systems without middleware.

    Yes. FieldEquip integrates with third-party location tracking platforms including Samsara, Geotab, and other telematics providers. Equipment location data flows into asset records for real-time fleet visibility without proprietary hardware.

    Yes. FieldEquip uses offline-first mobile architecture. Field crews capture rental tickets, signatures, photos, and inspection data with no connectivity. All data syncs when signal returns.

    When contract pricing is applied at ticket creation and digital tickets capture timestamped delivery and pickup records with customer signatures, every invoice is backed by documented, verifiable data. Disputes drop because customers can see exactly what was delivered, when, and at what rate.

    FieldEquip serves oil and gas, oilfield equipment rental, industrial services, and equipment maintenance operations. Purpose-built for heavy-industry environments where rental equipment operates in demanding field conditions and ERP integration matters.

    Enterprise clients get first workflows live in 8 weeks. Full rollout in a single quarter. No third-party integrators required. The platform team handles implementation, integration, and ongoing support directly.

    Yes. SOC 2 Type II certified. FieldEquip is built on a proprietary platform with no third-party platform dependencies — meaning no outside vendor has access to your data or your environment. Security documentation is available during vendor due diligence.

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    Connected field service built for industrial enterprises, field ticketing, and asset management on a single proprietary system.

    1011 S. Hwy. 6, Suite 117,
    Houston, Texas 77077, USA

    +1 281-815-4314

    Products

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    • Equipment Rental
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    • Oil & Gas
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    Products

    Explore all of our products that can help your growth

    • Field Service Management
      • Work Order Management
      • Dispatching & Scheduling
      • Digital Field Ticketing
      • Time Management
      Explore More Features
    • Equipment Rental
      • Rental Management
      • Inventory Management
      • Equipment Location Tracking
      • Invoicing & Billing
      Explore More Features
    • Oilfield Logistics
      • Dispatch & Load Management
      • Field Ticketing
      • Invoicing & Billing
      • Compliance & Inspections
      Explore More Features
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    Industries

    Explore all of our industries that can leverage our product

    • Industrial Services

      Industrial Services

      Field and in-shop service for rotating equipment, compressors, turbines, and railcar etc.

    • Oil & Gas

      Oil & Gas

      Purpose-built for oilfield services like drilling, well completion, water transfer, downhole tools, and pipeline.

    • Equipment Rental

      Equipment Rental

      Service & rental management for industrial equipment, generators, machinery etc. in one platform.

    • Railcar Repair & Service

      Railcar Repair & Service

      Railcar repair management software streamlines maintenance operations with AAR standard billing

    • Utility & Energy Services

      Utility & Energy Services

      Purpose-built for power T&D, solar, wind, EV charging, water systems, and carbon capture.

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    Resources

    Get the Insights, tools, and learning materials

    • Case Studies

      How teams improve operations and scale

    • White Paper & Guides

      Frameworks for modern field service systems

    • Videos & Testimonials

      How teams use FieldEquip in practice

    • Blogs / Field Notes

      Insights on field service and operation